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                               Minutes November 6, 2007

 

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Highlands Squash Club

Board Meeting Minutes

November 6, 2007

Members Present: Glen Carter, Don Gage, Mike Gervais, Ray Isaacs, Jim Andrews, Lori Roberts

 

 

  1. Glen Carter called the meeting to order.

 

  1. Gerry Moraal moved that the minutes of the Executive Meeting be approved. D. Gage seconded. Motion carried.

 

  1. Mike Gervais suggested the possibility of payment of fees by an installment plan. It was mentioned that Hydro costs are still to be determined.

 

  1. We have been approved for a $15,000. grant from the Trillium Fund. The time frame for spending this grant will be determined soon. We are very grateful to Don and Marie Gage for the extensive time and effort that they provided in submitting this Trillium grant application.

 

  1. Glen will talk to Jerry Walker concerning the heating system to expedite the installation. 

 

  1. Don provided a balance sheet as of 31/10/2007 and an income statement.

Glen moved to accept the financial report. Ray Isaacs seconded. Motion carried.

 

  1. Both Tuesday and Thursday night house leagues are relatively busy. We will try to   promote holding an introductory Ladies Night to encourage existing and potential women

members.

 

  1. Don has about 140 names on our mailing list. We will conduct a membership drive around the time that the Trillium Foundation grant is announced.

 

  1. We will examine the institution of a “club card” that enables an individual a maximum number of playing dates in a specified length of time. We will advertise a special rate for SSFC students.

 

  1. The proposed fee structure was presented:

·        $200. per year unlimited play for an adult

·        $100 per year unlimited play for a student

·        $50. a year fro a supporting member

·        A $75. pass for 1 person to play 10 games within a year

·        $400. per year unlimited play per family of 2 adults and any children 16 years

      and under

 

  1. The roof is in adequate condition. Jim and Glen will attempt some repairs when weather permits.

 

  1. Additional items were added to the volunteer list. See the website for a revised list.

 

  1. We plan to organize a membership drive for early December. Mike offered to oversee this effort. To promote the club, we plan to hold an Open House in January with a ribbon cutting.

 

  1. A motion was presented that we encourage a board member to volunteer to join the executive as a Member at Large. Glen moved to accept the motion. Jerry seconded.

Ray offered to fill the position.

 

  1. The possibility of installing new viewing windows is being investigated.

 

      16. As new business:

    bulletMembers will be encouraged to pay all or part of  their membership fees as soon as possible.
    bulletTalk to Jerry Walker re: location and operation of new thermostats

 

  1. Next executive meeting tentatively scheduled for early December.

 

  1. Meeting was adjourned at 9:15 p.m.

 

 

 

Last modified: April 09, 2010